How to Manage ArtStation for a Studio, School or Team Without Sharing a Password

How can a studio or team run ArtStation without sharing one login? #

By invitation, according to the Help Center (read 3 October 2026). Team access is described for Recruitment Tools: an Owner opens the Team tab and selects Invite Team Member, enters a colleague's email address and chooses Owner or Recruiter, and the colleague joins with an ArtStation account of their own, which they must already have. For portfolios, the Help Center says each artist is in control of what they post and that shared artworks across portfolios are not possible, so every artist keeps their own account and collaborators are credited in the project description.

The pages cited here carry dates between 4 and 7 August 2026.

Which ArtStation account type fits your organisation? #

What can each team role do? #

The Talent Folder, which lets recruiters collect candidates for an open position, is described as available to Studios with an unlimited posting plan. It can be shared with people inside or outside your team by adding a password they need to open it, so keep track of who holds that password.

How do you add, change and remove recruitment team members? #

1. An Owner opens the Team tab in Recruitment Tools and selects Invite Team Member. Only Owners can send invitations.
2. Enter the colleague's email address and assign Owner or Recruiter.
3. The colleague gets an email invitation and can join only with an active ArtStation account.
4. To manage pending invitations, open the Invitations tab and resend or delete them. Deleting an invitation does not recall an email already sent, but the person can no longer join through it.
5. To change someone's permissions or remove them, an Owner uses the same Team tab; the Help Center lists inviting, editing permissions and deleting members among the Owner's abilities.

What should you set up before people join or leave? #

• An email address the organisation controls. Password reset links go to the email address associated with the account, and ArtStation says it needs a verified address for critical account updates. The path to change it is Settings, then the Account tab.
• A note of who bought the subscription. An Owner manages billing only if they purchased it, so check before you remove an Owner.
• One account per storefront, with tax details to match. The tax FAQ says the legal owner of the account provides them, and it points to a tax professional for advice.
• Credit instead of copying. Collaborators credit each other in project descriptions rather than sharing an artwork between portfolios.
• A written list of Owners. Handy when an invite fails or an Owner leaves.

Agencies handling many client accounts will find the wider approach in managing multiple client accounts the official way.

What happens when someone leaves? #

1. An Owner opens the Team tab and deletes the member.
2. Delete any pending invitation for that person from the Invitations tab.
3. Check billing. If the person who left bought the subscription, decide who will manage it before you change anything.
4. If a password was ever shared for an account, change it: Avatar menu, Settings, Password, which needs the current password. Then review the email address on the account.
5. If you shared a talent folder with a password, treat the password as known to the leaver.

What if an invite, subscription or sign-in goes wrong? #

• An invite does not work. Check that the person has an active ArtStation account and that an Owner sent it. The Invitations tab lists what is still pending, and you can resend from there.
• The subscription lapses. Cancelling the Recruiter subscription stops auto-renewal only. Benefits last until the end date, and the Help Center says your company details, team and draft listings are kept. The Recruiter article gives this path: Avatar menu, Settings, Manage Subscriptions, Manage Recruiter Subscription, Turn off auto renew. The Premium article says the process is the same for Studio and Recruitment accounts.
• A sign-in fails. See ArtStation login not working or keeps signing you out.
• A store or payout is blocked. The tax FAQ says payouts and the store may be suspended when valid tax information is missing after the sales threshold it describes.
• You need an answer quickly. The Member Support article says paid accounts and services such as recruiting and advertising receive priority support.

Where ADSSPEED fits #

For agencies that run client accounts they are authorised to manage, ADSSPEED can keep each client's ArtStation sign-in in its own browser profile. It is a desktop app for Windows and macOS: each profile keeps its own cookies, local data and browser settings, a proxy can be set per profile or assigned to many profiles in bulk, and profiles can be opened, stopped and organised in bulk. Profile data stays on your own computer. It does not replace ArtStation's team roles or rules. ADSSPEED is not affiliated with ArtStation.